Georgia Records Association 2024 Conference

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Georgia Records Association 2024 Conference - Sea Palms on St. Simons Island, Georgia

September 15th - 18th, 2024

Theme: "Preserving the Past, Charting the Future"

Space limited to 150 Attendees

Please take your time when registering as this is a new system for GRA and will have some changes from years past. Registration is listed as tickets (either Attendee or Vendor), Classes are called Workshops, View details will list class/workshop descriptions and you will not be allow to sign up for workshops under same time & date.

About the Conference:

Join us for the Georgia Records Association 2024 Annual Conference, where professionals from across the state will gather to explore the latest trends, technologies, and best practices in records management. This year's conference will focus on the theme "Preserving the Past, Charting the Future," highlighting the importance of maintaining historical records while embracing innovative strategies for the digital age.

Conference Highlights:

Keynote presentations by industry experts on emerging trends and challenges in records management. Interactive discussions covering a wide range of topics, including diversity, preservation, security, and compliance. Networking opportunities with fellow records professionals and vendors.

Bingo - Monday Night 6:00pm - 8:00pm

Venue:

Sea Palms Resort offers a picturesque setting for the conference, nestled on the tranquil shores of St. Simons Island. With stunning views of the Georgia coast, Sea Palms provides the perfect backdrop for a productive and memorable event.

Registration:

Registration for the Georgia Records Association 2024 Annual Conference opens May 1st.

Space limited to 150 Attendees

$425.00 includes

Classes: Monday (8:30 - 4:15), Tuesday (8:30 - 4:00) Wednesday (8:30 - 11:30)

Continental Breakfast (Monday - Wednesday)

Lunch (Monday & Tuesday, 12:30 - 1:30)

Breaks (Monday, 9:30 & 2:45 and Tuesday, 9:30 & 1:30)

Dinner will be on your own (Monday - Wednesday)

Accommodations:

Sea Palms Resort | 515 N. Windward Drive | St. Simons Island, GA. 31522

912-638-3351

$169.00 per night + tax (You MUST Present Tax Exempt Form)

There are 120 rooms available at Sea Palms

(Click on Sea Palms Resort link - we have rooms blocked off from September 12th - 22nd, please select check in & check out dates. You will have 6 steps before confirming payment)

Room Overflow

Home2 Suites | 105 Terminal Way | St. Simons Island, GA. 31522

912-638-0333

$159.00 per night + tax (You MUST Present Tax Exempt Form)

(Click on Home2Suites link - we have rooms blocked off from September 12th - 22nd, please select check in & check out dates. You will have 3 steps before confirming payment)

Join Us:

Don't miss this opportunity to connect with fellow records professionals, gain valuable insights, and contribute to the advancement of the field. Mark your calendar and make plans to join us at Sea Palms Resort for an enriching and inspiring conference experience.

Georgia Records Association 2024 Conference - Sea Palms

September 15 - 18, 2024
Sea Palms Resort
515 N Windward Drive
St. Simons Island, Georgia
United States
31522

Event Workshops

Check In - Sunday

September 15, 2024 16:00 - 18:00
Fee: $0.00
Seats Remaining:13

Check In

Sunday, September 15th

4:00PM - 6:00PM

Foyer

Check In - Monday

September 16, 2024 08:00 - 08:05
Fee: $0.00
Seats Remaining:127

Check In

Monday, September 16th

8:00AM - 5:00PM

Foyer

General Session

September 16, 2024 08:30 - 09:30
Fee: $0.00
Seats Remaining:6

General Session

Monday, September 16, 2024

8:30AM - 9:30AM

Ballroom

Stephanie Giles, President

Welcome to this years 2024 GRA Conference at Sea Palms Resort on St. Simons Island, Georgia.

Break With Vendors

September 16, 2024 09:30 - 10:00
Fee: $0.00
Seats Remaining:23

Break with Vendors

9:30AM- 10:00AM

Cypress

How Third-Party Cyber Risk Assessments Are Like Buying A New Car (AK4)

September 16, 2024 10:00 - 11:00
Fee: $0.00
Seats Remaining:36

How Third-Party Cyber Risk Assessments are like Buying a new Car

Monday, September 16th, 2024

10:00AM - 11:00AM

Musgrove

Steve Daknis

AK4 - 1 Credit

Class Description: Explain, at a high level, the third-party risk assessment process and relate it to similar decisions we make when we buy a new automobile.

Speaker: Steve Daknis currently serves the Third-Party Risk Manager for Aflac’s Global Security Division. He has been involved with Aflac’s third-party risk team for over 5 years. Steve’s background includes a 26-year career in the US Army where he specialized in Command & Control Communication networks. For the last 5 years of his Army career, he supported the military’s emerging Cyberspace operations in both Europe and Korea. Besides Cyber Third-Party Risk, Steve’s passions include Duke Basketball, Bordeaux Wines, Genealogy, and travel. Steve is married to the former Wendy Pelc who is also a retired Army officer and now serves as a veterans’ law judge supporting the US Department of Veterans’ affairs. Steve and Wendy have 3 grown daughters and 1 son-in-law.

The Future Of AI And Imaging, And Related Cybersecurity Concerns (AK5)

September 16, 2024 10:00 - 11:00
Fee: $0.00
Seats Remaining:20

The Future of AI and Imaging, and Related Cybersecurity Concerns

Monday, September 16th

10:00AM - 11:00AM

Ballroom

Ben Harbin

AK5 - 1 Credit

Class Description: In this talk, Ben will discuss how Artificial Intelligence (AI) will be embedded in more document imaging processes and the associated security implications for creators and users of AI models.

Speaker: Ben Harbin has been in the cybersecurity field since 2006, wearing many different security “hats” along the way. Ben has lead teams in Security Operations, Data Analytics and SIEM management, Penetration Testing, Vulnerability Management, and Application Security. He currently leads the DevSecOps organization at Aflac where he is focused on securing Aflac developed applications and continuing to integrate security processes into every part of the Software Development Life Cycle (SDLC). Outside of cybersecurity, Ben enjoys music production and annoying his family and neighbors with his drum kit.

Historic Preservation - Preserving Georgia’s History (AK3)

September 16, 2024 11:15 - 12:15
Fee: $0.00
Seats Remaining:41

Historic Preservation - Preserving Georgia’s History

Monday, September 16th

11:15AM - 12:15AM

Musgrove

Bill & Stephanie Giles

AK3 - 1 Credit

Class Description: Historic Preservation – Preserving Georgia’s History. This class will discuss the importance of Historic Preservation of a 5^th generation plantation on Georgia’s rice coast. The types, challenges, archiving, preserving of records of the site.

Speakers: Bill & Stephanie Giles have been married for 28 years, they currently live in Brunswick, Georgia at Hofwyl-Broadfield Plantation Historic Site. Bill has worked for the Georgia Department of Natural Resources Parks & Historic Sites Division since 1999. Bill has worked at the Dahlonega Gold Museum, Magnolia Springs State Park and is now the site manager at Hofwyl-Broadfield Plantation Historic Site. Bill is a graduate of the University of Georgia. Stephanie is currently the Interim GRA President, she works or the Glynn County Board of Commissioners as the Records Retention Officer for the counties Records Center. They are both avid Georgia Bulldogs & Jacksonville Jaguars fans. They both work to support & serve their 3 cats Mollie, Peeps & Smokie so they can live the lives of royalty.

REMOVED - Not Able To Attend, Asked Attendees To Join In Historic Preservation - Updates From The GA Archives (AK3)

September 16, 2024 11:15 - 12:15
Fee: $0.00
Seats Remaining:23

REMOVED - Not able to attend, asked attendees to join in Historic Preservation -

Updates from the GA Archives

Monday, September 16th

11:15AM - 12:15AM

Ballroom

Christine Garrett

AK3 - 1 Credit

Class Description: This class will update attendees on records management activities at the Georgia Archives. Some of the topics covered include recent retention schedule revisions, available training's, the use of Signal and other messaging apps, and State Records Center news.

Speaker: Christine Garrett is the Manager of Records Management at the Georgia Archives, where she has worked for the past 10 years. She is the records management contact for local government agencies in the state and also oversees the Electronic Records Management Program. Christine received her BA in History from Randolph-Macon Woman’s College in Lynchburg, Virginia and her MA in History with a concentration in Archives from Auburn University. In her free time, she enjoys gardening, reading, and reading.

Building A Cyber Awareness Program With ChatGPT (AK5)

September 16, 2024 13:45 - 14:45
Fee: $0.00
Seats Remaining:23

Building a Cyber Awareness Program with ChatGPT

Monday, September 16th

1:45PM - 2:45PM

Musgrove

Nikki Hill

AK5 - 1 Credit

Class Description: Learn how to create the foundations of an cybersecurity awareness program with free resources and no budget. Participants will leave this class with a basic program outline that fits their organization and the knowledge of how to use platforms like ChatGPT to further improve their goals.

Speaker: Nikki Hill is the Security Awareness Manager at Aflac and is passionate about equipping people with the knowledge and skills to protect themselves and safeguard their online presence. She believes that education is the key to creating a safer digital world and is an advocate for empowering individuals and organizations to navigate the complexities of cybersecurity with confidence.

How To Find $$ In Your Budget For Projects 09/16/2024 (AK4)

September 16, 2024 13:45 - 14:45
Fee: $0.00
Seats Remaining:32

How to find $$ in your Budget for Projects

Monday, September 17th

1:45PM - 2:45PM

Ballroom

Mike Beaureau

AK4 - 1 Credit

Class Description: Mike Beaudreau with MCCI will discuss how to find money in your budget for projects.

Speaker: Mike Beaudreau

Break With Vendors

September 16, 2024 14:45 - 15:00
Fee: $0.00
Seats Remaining:25

Break with Vendors

2:45PM - 3:00PM

Cypress

RIM Basics: Retention Schedules (AK3)

September 16, 2024 15:15 - 16:15
Fee: $0.00
Seats Remaining:35

RIM Basics: Retention Schedules

Monday, September 16th

3:15 - 4:15

Musgrove

Amelia Winstead

AK3 - 1 Credit

Class Description: RIM (Records Information Management) Basics: Retention Schedules One of the key skills you will need to develop as a records manager is the ability to identify records and determine their retention period. However, many times, locating your particular record within the state issued retention schedules is about as clear as mud. In this session, we will review the retention schedules and discuss how best to apply them.

Speaker: Amelia Winstead, CA, CRM

County Records Officer

Clayton County Board of Commissioners

Department of Information Technology, Archives & Records Center Division

A member of the archives and records profession for thirty-five years, Amelia has worked in both corporate and government records programs. A veteran of both the Alabama Department of Archives & History and the Georgia Office of Secretary of State, Amelia’s current role is County Records Officer for Clayton County, Georgia. As County Records Officer, Amelia also serves as division manager of the Archives & Records Center (ARC). The ARC is a division of the Department of Information Technology under the Clayton County Board of Commissioners. Prior to joining the Clayton County Department of IT in April of 2014, Amelia served as the records analyst for Georgia-Pacific’s Global Consumer Products business and as the Local Government Program Manager in the records management program of the Georgia Archives. Amelia is both a certified archivist and a certified records manager.

Protecting Your Sensitive Records 09/16/2024 (AK1)

September 16, 2024 15:15 - 16:15
Fee: $0.00
Seats Remaining:21

Protecting your Sensitive Records

Monday, September 16th

3:15PM - 4:15PM

Ballroom

Beth Saylor

AK1 - 1 Credit

Class Description: This course will focus on why organizations must protect sensitive records and how Information Governance /RIM professionals are well situated to help develop guidelines and processes that enable proper protection throughout the information lifecycle.

Speaker: Beth Saylor is the Global Practice Lead and Senior Manager of Information Governance at Aflac. She has an M.L.I.S. with a specialization in Archives, Preservation and Records Management from the University of Pittsburgh, and has worked in the Information Governance industry for 10+ years creating and leading IG, eDiscovery, Security and Privacy processes within the financial services industry.

BINGO - Monday Night

September 16, 2024 18:00 - 20:00
Fee: $0.00
Seats Remaining:47

Bingo - Monday Night

6:00PM - 8:00PM

We will have our 1st ever Bingo Night for GRA, we will play several games and you can have a chance to win some great prizes.

We hope to see you there!

RIM Basics Lifecycle Of A Record 09/17/2024 (AK3)

September 17, 2024 08:30 - 09:30
Fee: $0.00
Seats Remaining:30

RIM Basics Lifecycle of a Record

Tuesday, September 17th

8:30AM - 9:30AM

Ballroom

Amelia Winstead

AK3 - 1 Credit

Class Description: RIM (Records Information Management) Basics Lifecycle of a Record One of the fundament concepts of records management is that of the records lifecycle. But, just what is it? In this session, we will consider the lifecycle of a record and how this knowledge can be used in your office to improve your record keeping and records management.

Speaker: Amelia Winstead, CA, CRM

County Records Officer

Clayton County Board of Commissioners

Department of Information Technology, Archives & Records Center Division

How To Build A Disaster Recovery Plan, Part 1 09/17/2024 (AK2)

September 17, 2024 08:30 - 09:30
Fee: $0.00
Seats Remaining:33

How to build a Disaster Recovery Plan, Part 1

Tuesday, September 17th

8:30AM - 9:30AM

Musgrove

Rick Kelly

AK2 - 1 Credit

(Attendees do not have to attend both Part 1 & 2 to get credits, 1 credit give for each class)

Class Description: The goal is to ensure that business processes and operations can continue or be recovered, if a disruption or disaster occurs

Speaker: Rick Kelly, CBCP, MBCI, ARMP, Security +

Sr. Business Continuity Consultant

Business Resilience and Recovery

Aflac Worldwide Headquarters

Rick has been in the BC/DR industry since 2006, from 2006 until 2020 his primary focus was on Business Continuity with 3 different Companies and from 2021 until present he has led the Disaster Recovery legacy effort for Aflac.

Break With Vendors 09/17/2024

September 17, 2024 09:30 - 10:00
Fee: $0.00
Seats Remaining:33

Break with Vendors

9:30AM - 10:00AM

Cypress

Identify, Classify And Track Risk In Your Organization 09/17/2024 (AK3)

September 17, 2024 10:00 - 11:00
Fee: $0.00
Seats Remaining:27

Identify, Classify and Track risk in your Organization

Tuesday, September 17th

10:00AM - 11:00AM

Ballroom

Courtney Buchanan

AK3 - 1 Credit

Class Description: Learn how to properly identify risk and report it adequately in governance committees commensurate with the risk. Explore ways to achieve support and buy-in to help report and ultimate reduce risk in your organization. Take a look at how automation can help deliver risk reporting and dashboards to aid in risk reduction.

Speaker: Courtney Buchanan, Director, Global Security Risk and Compliance - Courtney joined Aflac in 2005 and has held roles in Finance, Internal Audit and Global Security – most recently leading the GRC and Governance/Compliance areas. Courtney has 20 years of experience working extensively with controls, audits, identity and access management, and across technology and risk management groups to complete regulatory requirements and projects. Courtney acts as the global practice lead for governance and compliance at Aflac and is responsible for the GRC program which supports many business verticals in the organization globally. Courtney is a graduate of Auburn University and also holds an MBA from Troy. She has also attained the CISA, CISM and CCSP industry certifications. She is married with 2 children; a daughter that is a sophomore in high school and varsity tennis player and a 12 year old son that is an avid baseball player. In her spare time she enjoys cooking, reading and playing tennis.

How To Build A Disaster Recovery Plan, Part 2 09/17/2024 (AK2)

September 17, 2024 10:00 - 11:00
Fee: $0.00
Seats Remaining:29

How to build a Disaster Recovery Plan, Part 2

Tuesday, September 17th

10:00AM - 11:00AM

Musgrove

Rick Kelly

AK2 - 1 Credit

(Attendees do not have to attend both Part 1 & 2 to get credits, 1 credit give for each class)

Class Description: The goal is to ensure that business processes and operations can continue or be recovered, if a disruption or disaster occurs

Speaker: Rick Kelly, CBCP, MBCI, ARMP, Security +

Sr. Business Continuity Consultant

Business Resilience and Recovery

Aflac Worldwide Headquarters

Document Management For The Future 09/17/2024 (AK5)

September 17, 2024 11:15 - 12:15
Fee: $0.00
Seats Remaining:19

Document Management for the Future

Tuesday, September 17th

11:15AM - 12:15PM

Ballroom

Mike Beaudreau

AK5 - 1 Credit

Class Description:Mike Beaudreau with MCCI will discuss document management for the future.

Speaker: Mike Beaudreau

RIM 101 With Kuhoot! 09/17/2024 (AK1)

September 17, 2024 11:15 - 12:15
Fee: $0.00
Seats Remaining:45

RIM 101 with Kuhoot!

Tuesday, September 17th

11:15AM - 12:15PM

Musgrove

Rebecca Camantigue

AK1 - 1 Credit

Class Description: An interactive class to learning more about records management and compete against other classmates to show off your knowledge and quick skills. Are you ready to Kahoot!

Speaker: Deputy Director for Forsyth county 911 Center. I have been in the 911 profession since 1995, I currently also teach open records for 911 Centers to help those that deal with open records in their job. Currently hold the VP position for GRA and will return to my directors seat in 2025 for the remainder of my term.

Break With Vendors 09/17/2024

September 17, 2024 13:30 - 14:00
Fee: $0.00
Seats Remaining:35

Break with Vendors

1:30PM - 2:0PM

Cypress

FERPA And Open Records For Education 09/17/2024 (AK1)

September 17, 2024 14:00 - 16:00
Fee: $0.00
Seats Remaining:41

FERPA and Open Records for Education (Session is targeted for all Education Agencies)

Tuesday, September 17th

2:00PM - 4:00PM

Musgrove

Cory Kirby

AK1 - 2 Credits

Class Description: FERPA (Family Educational Rights and Privacy Act) and Open Records for Education (Session is targeted for all Education Agencies) Responding to Records Request

Open Records Act Exceptions
Subpoenas or Requests to Produce from Court
What If Student Records Are Requested?
FERPA Concerns

Speaker: Cory Kirby graduated from the University of South Carolina with a J. D. Degree in 2000. Before pursuing a legal career, Mr. Kirby worked in higher education.

Cory joined the firm presently known as Pereira, Kirby, Kinsinger & Nguyen in 2000. The firm serves as general counsel to the Georgia School Boards Association and as legal advisor to the Georgia School Superintendents Association, the Georgia Association of Educational Leaders and other professional educational leadership groups throughout the state.

Anchored In Innovation; Surviving And Thriving The AI Storm 09/17/2024 (AK5)

September 17, 2024 14:00 - 16:00
Fee: $0.00
Seats Remaining:22

Anchored in Innovation; Surviving and Thriving the AI Storm

Tuesday, September 17th

2:00PM- 4:00PM

Ballroom

Dan Cotton

AK5 - 2 Credits

Class Description: “Anchored in Innovation: Surviving and Thriving in the AI Storm” dives into the
trans-formative power of Artificial Intelligence (AI). As organizations increasingly
embrace AI, understanding its potential and pitfalls becomes paramount. In this
session, we chart a course by introducing AI, common tools available today, and then
navigate the fine line between progress and responsibility. The workshop session
following the initial presentation will provide attendees with the opportunity to use AI
tools and test real world applications of the technology. Everyone with a smartphone,
tablet, or PC with internet access will be able to participate.

Speaker: Dan Cotton, a graduate of Georgia Tech's Industrial and Systems Engineering program, currently serves as Vice President of Quality at McKenney's, Inc., the most trusted mechanical services provider in the southeastern United States. With a McKenney's career spanning 24 years, Dan has been instrumental in driving innovation within McKenney's, notably as their former Process Improvement Manager and a trailblazer in corporate technology initiatives. A Lean Six Sigma Green Belt recipient from Georgia Tech, Dan is also recognized as a founding member of the Georgia Community of the Lean Construction Institute. His expertise extends to data science, seamlessly integrating data visualization and evidence-based decision-making practices into business strategies, elevating those around him to new heights of excellence. Dan and his wife of 22 years, Melanie, live in Hampton, Georgia with their sons Noah, and Isaac.

Door Prizes And GRMP Certificates 09/18/2024

September 18, 2024 08:30 - 09:00
Fee: $0.00
Seats Remaining:13

Door Prizes and GRMP Certfiicates

Wednesday, September 18th

8:30 - 9:00

Ballroom

Georgia Records Association 2024 Conference - Sea Palms

Event Workshops

Check In - Sunday

Check In - Monday

General Session

Break With Vendors

How Third-Party Cyber Risk Assessments Are Like Buying A New Car (AK4)

The Future Of AI And Imaging, And Related Cybersecurity Concerns (AK5)

Historic Preservation - Preserving Georgia’s History (AK3)

REMOVED - Not Able To Attend, Asked Attendees To Join In Historic Preservation - Updates From The GA Archives (AK3)

Building A Cyber Awareness Program With ChatGPT (AK5)

How To Find $$ In Your Budget For Projects 09/16/2024 (AK4)

Break With Vendors

RIM Basics: Retention Schedules (AK3)

Protecting Your Sensitive Records 09/16/2024 (AK1)

BINGO - Monday Night

RIM Basics Lifecycle Of A Record 09/17/2024 (AK3)

How To Build A Disaster Recovery Plan, Part 1 09/17/2024 (AK2)

Break With Vendors 09/17/2024

Identify, Classify And Track Risk In Your Organization 09/17/2024 (AK3)

How To Build A Disaster Recovery Plan, Part 2 09/17/2024 (AK2)

Document Management For The Future 09/17/2024 (AK5)

RIM 101 With Kuhoot! 09/17/2024 (AK1)

Break With Vendors 09/17/2024

FERPA And Open Records For Education 09/17/2024 (AK1)

Anchored In Innovation; Surviving And Thriving The AI Storm 09/17/2024 (AK5)

Door Prizes And GRMP Certificates 09/18/2024

Let’s Talk Diversity: A Peacock In The Land Of Penguins 09/18/2024 (AK6)